Governance Document for Solar & Energy Gain CIC
1. Introduction
This Governance Document sets out the structure, responsibilities and operating procedures of the Board of Solar & Energy Gain CIC (“the Company”). It is designed to ensure clarity, accountability and effective oversight in pursuit of the Company’s community interest objectives.
2. Board Structure
The Board shall consist of the following categories of members:
1. Founder Directors
- Neil Mitchell and Nick Miles are the founding directors of the Company.
- Rights: Full voting rights.
2. Foundation Board Members
- Individuals appointed to support the establishment and growth of the Company.
- Rights: Full voting rights.
- May also purchase shares in the Company.
3. Associate Board Members
- Individuals contributing to the Company’s mission at a supporting level.
- Rights: Attendance and participation in Board discussions but no voting rights.
4. Charitable Board Members
- Representatives from charitable or community organisations.
- Rights: Attendance and participation in Board discussions but no voting rights.
3. Board Meetings
- The Board shall meet four times per year, comprising:
- One Annual General Meeting (AGM); and
- Three Ordinary Meetings.
- Attendance at all meetings is compulsory for all Board members.
- Voting Rights are restricted to Founder Directors and Foundation Board Members.
- Decisions of the Board shall be made by majority vote of those entitled to vote. In the event of a tie, the Chair shall hold the casting vote.
4. Roles and Responsibilities
- Founder Directors: Provide strategic leadership, ensure compliance with CIC regulations, and oversee financial and operational performance.
- Foundation Board Members: Support governance, contribute sector expertise, and participate fully in decision-making.
- Associate Board Members: Provide insight, advice, and advocacy in line with the CIC’s objectives.
- Charitable Board Members: Represent the interests of charitable and community stakeholders, ensuring their voices inform Company decisions.
5. Review and Amendment
This Governance Document will be reviewed annually at the AGM. Amendments may be proposed by any voting member, and must be approved by a majority of voting members present.
